Privacy Policy

Ein Roboter, der ein Schild für die Datenschutzerklärung nach oben hält

We greatly appreciate your interest in the robotics elective course at Oskar-Maria-Graf-Gymnasium Neufahrn. Protecting personal data holds a particularly high priority for the UniversalBots project management. The use of UniversalBots’ websites is generally possible without providing any personal data. However, if a data subject wishes to use special services provided by our organization through our website, processing of personal data could become necessary. If processing of personal data is required and there is no statutory basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data—such as the name, address, email address, or telephone number of a data subject—is always carried out in accordance with the General Data Protection Regulation (GDPR) and in compliance with the country-specific data protection regulations applicable to UniversalBots. This privacy statement is intended to inform the public about the type, scope, and purpose of the personal data we collect, use, and process, and to explain the rights granted to data subjects.

UniversalBots, as the controller responsible for the processing, has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, internet-based data transmissions can generally involve security vulnerabilities, so absolute protection cannot be guaranteed. For this reason, any data subject is free to transmit personal data via alternative means, such as by telephone.

1. Definitions

The privacy policy of the UniversalBots is based on the terminology used by the European legislator when adopting the General Data Protection Regulation (GDPR). Our aim is for this privacy policy to be easily readable and understandable to both the public as well as our customers and business partners. To ensure this, we would like to clarify the terms we use in advance.

In this privacy policy, we use, among others, the following terms:

a) Personal Data
Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity.

b) Data Subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.

c) Processing
Processing is any operation or set of operations performed, with or without automated means, on personal data or on sets of personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, restriction, erasure, or destruction.

d) Restriction of Processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

f) Pseudonymization
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or Controller Responsible for the Processing
The controller or controller responsible for the processing is the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for their nomination may be provided for by Union or Member State law.

h) Processor
A processor is a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

i) Recipient
A recipient is a natural or legal person, public authority, agency, or another body to which the personal data are disclosed, whether or not it is a third party. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third Party
A third party is a natural or legal person, public authority, agency, or body other than the data subject, the controller, the processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

k) Consent
Consent is any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they, through a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.

2. Name and Address of the Controller

The controller as defined in the General Data Protection Regulation, other data protection laws applicable in member states of the European Union, and other data protection provisions is:

UniversalBots
(Robotics Elective Course at Oskar-Maria-Graf-Gymnasium Neufahrn)

Representative for this website:
Michael Rosenberg
Hollerner Str. 7
85386 Eching
Germany

Email: universalbots@micros
Website: https://www.universalbots.net

3. Cookies

UniversalBots’ websites use cookies. Cookies are text files that are placed and stored on a computer system via an Internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie, which consists of a string through which websites and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited websites and servers to distinguish the individual browser of a data subject from other Internet browsers that may contain different cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.

By using cookies, UniversalBots can provide users of this website with more user-friendly services, which would not be possible without the use of cookies.

Through a cookie, information and offers on our website can be optimized with the user in mind. Cookies enable us, as previously mentioned, to recognize users of our website. The purpose of this recognition is to make it easier for users to utilize our website. For example, the user of a website that uses cookies does not need to enter access data each time the website is accessed, because this is taken over by the website and stored on the user’s computer system. Another example is the cookie of a shopping cart in an online store. The online store remembers the items a customer placed in the virtual shopping cart via a cookie.

Data subjects may, at any time, prevent the setting of cookies by our website by means of a corresponding setting in the Internet browser used and thus may permanently deny the setting of cookies. Furthermore, cookies already set may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

3.1 Use of Real Cookie Bots

To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents, we use the consent tool “Real Cookie Banner.” Details on how “Real Cookie Banner” works can be found at https://devowl.io/de/rcb/datenverarbeitung/.
Legal bases for the processing of personal data in this context are Article 6 (1) c GDPR and Article 6 (1) f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.
Providing personal data is neither legally required nor necessary for concluding a contract. You are not obligated to provide personal data. If you do not provide personal data, we cannot manage your consents.

4. Collection of General Data and Information

The UniversalBots website collects a series of general data and information each time a data subject or automated system accesses the website. This general data and information are stored in the server’s log files. The following may be collected: (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites which are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using this general data and information, UniversalBots does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website and its advertising, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for prosecution in the case of a cyberattack. Therefore, UniversalBots statistically evaluates anonymously collected data and information, with the goal of increasing data protection and data security, and ultimately to ensure an optimal level of protection for the personal data we process. Anonymous data from server log files is stored separately from any personal data provided by a data subject.

5. Contact Option via the Website

Due to legal regulations, the UniversalBots website contains information that enables a fast electronic contact to our organization and direct communication with us, including a general address of electronic mail (email address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject are automatically stored. Such data transmitted on a voluntary basis by a data subject to the controller are stored for purposes of processing or contacting the data subject. There is no disclosure of this personal data to third parties.

6. Comment Function in the Blog on the Website

UniversalBots offers users the opportunity to leave individual comments on blog posts located on the website of the controller. A blog is a web-based, usually publicly accessible portal, in which one or more people, called bloggers or web-bloggers, may post articles or record thoughts in so-called blog posts. Blog posts can usually be commented on by third parties.

If a data subject leaves a comment in the blog published on this website, information on the time of the comment and the username (pseudonym) chosen by the data subject is stored and published, in addition to the comments left by the data subject. Furthermore, the IP address assigned by the Internet service provider (ISP) to the data subject is also logged. This storage of the IP address is for security reasons and in case the data subject violates the rights of third parties or posts illegal content through a comment. The storage of this personal data is therefore in the data controller’s own interest so that, if necessary, the controller can exculpate itself in the event of a legal violation. No disclosure of this collected personal data to third parties is made unless such a transfer is required by law or serves the legal defense of the controller.

7. Subscription to Comments on the Blog on the Website

Comments made in the UniversalBots blog may generally be subscribed to by third parties. In particular, it is possible for a commenter to subscribe to comments following their own comment on a particular blog post.

If a data subject opts for the option to subscribe to comments, the controller will send an automatic confirmation email as part of a double opt-in procedure to verify that the owner of the email address has indeed chosen this option. The option to subscribe to comments can be terminated at any time.

8. Routine Deletion and Blocking of Personal Data

The controller processes and stores the personal data of the data subject only for the period necessary to achieve the purpose of storage or where provided for by the European legislator or other legislators in laws or regulations to which the controller is subject.

If the purpose of storage is no longer applicable or a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with legal requirements.

9. Rights of the Data Subject

a) Right to Confirmation
Every data subject has the right granted by the European legislator to obtain from the controller confirmation as to whether or not personal data concerning them are being processed. If a data subject wishes to exercise this right of confirmation, they may at any time contact any employee of the controller.

b) Right of Access
Every data subject has the right to obtain from the controller free information about their stored personal data at any time and a copy of this information. Furthermore, the European legislator grants the data subject access to the following information:

the purposes of processing;
the categories of personal data being processed;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular to recipients in third countries or international organizations;
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
the existence of the right to request rectification or erasure of personal data, or restriction of processing, or to object to such processing;
the existence of the right to lodge a complaint with a supervisory authority;
where the personal data are not collected from the data subject, any available information as to their source;
the existence of automated decision-making, including profiling, as referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

The data subject also has the right to be informed whether personal data has been transferred to a third country or an international organization. Where this is the case, the data subject has the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to exercise this right of access, they may at any time contact an employee of the controller.

c) Right to Rectification
Every data subject has the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning them. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, they may at any time contact an employee of the controller.

d) Right to Erasure (Right to be Forgotten)
Every data subject has the right to obtain from the controller the erasure of personal data concerning them without undue delay, where one of the following grounds applies and processing is not necessary:

The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
The data subject withdraws consent on which the processing is based according to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and where there is no other legal ground for the processing.
The data subject objects to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) GDPR.
The personal data have been unlawfully processed.
The erasure of personal data is required for compliance with a legal obligation in Union or Member State law to which the controller is subject.
The personal data have been collected in relation to the offer of information society services referred to in Art. 8(1) GDPR.

If one of the above reasons applies and a data subject wishes to request the erasure of personal data stored by UniversalBots, they may at any time contact an employee of the controller. The employee of UniversalBots shall promptly ensure that the erasure request is complied with immediately.

Where UniversalBots has made the personal data public and is obliged as a controller under Art. 17(1) GDPR to erase the personal data, UniversalBots, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the published personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, insofar as processing is not required.

e) Right to Restriction of Processing
Every data subject has the right to obtain from the controller restriction of processing where one of the following applies:

The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful, and the data subject opposes the erasure of the personal data and requests instead the restriction of their use.
The controller no longer needs the personal data for the purposes of the processing, but the data subject requires them for the establishment, exercise, or defense of legal claims.
The data subject has objected to processing pursuant to Art. 21(1) GDPR, and it has not yet been determined whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored by UniversalBots, they may contact any employee of the controller at any time. The employee of UniversalBots will arrange for the restriction of processing.

f) Right to Data Portability
Every data subject shall have the right to receive the personal data concerning them, which was provided to a controller, in a structured, commonly used, and machine-readable format. They have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means, if it does not adversely affect the rights and freedoms of others.

In exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have personal data transmitted directly from one controller to another, where technically feasible and provided that this does not adversely affect the rights and freedoms of others.

To exercise the right to data portability, the data subject may at any time contact any employee of UniversalBots.

g) Right to Object
Every data subject shall have the right granted by the European legislator to object, on grounds relating to their particular situation, at any time, to processing of personal data concerning them which is based on Art. 6(1)(e) or (f) GDPR, including profiling based on those provisions.

UniversalBots shall no longer process the personal data in the event of the objection unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject, or for the establishment, exercise, or defense of legal claims.

If UniversalBots processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning them for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to processing for direct marketing purposes, UniversalBots will no longer process the personal data for these purposes.

Additionally, the data subject has the right, on grounds relating to their particular situation, to object to processing of personal data concerning them by UniversalBots for scientific or historical research purposes, or for statistical purposes pursuant to Art. 89(1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To exercise the right to object, the data subject may contact any employee of UniversalBots or another employee directly. The data subject is also free in the context of the use of information society services, notwithstanding Directive 2002/58/EC, to exercise their right to object by automated means using technical specifications.

h) Automated Individual Decision-making, including Profiling
Every data subject has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, unless the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is authorized by Union or Member State law to which the controller is subject, and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent.

If the decision (1) is required for entering into, or the performance of, a contract between the data subject and the data controller, or (2) it is based on the data subject’s explicit consent, UniversalBots will implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, including at least the right to obtain human intervention from the controller, to express their point of view, and to contest the decision.

If the data subject wishes to exercise rights concerning automated individual decision-making, they may contact any employee of the controller at any time.

i) Right to Withdraw Consent to Data Processing
Every data subject affected by the processing of personal data has the right granted by the European legislator to withdraw their consent to the processing of personal data at any time.

If the data subject wishes to exercise their right to withdraw consent, they may contact any employee of the controller responsible for processing at any time.

10. Privacy Policy on the Use of Instagram

The controller responsible for processing has integrated components of the Instagram service on this website. Instagram is a service that qualifies as an audiovisual platform, allowing users to share photos and videos and further distribute such data to other social networks.

The operator of Instagram’s services is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Whenever a user visits a page on this website, which is operated by the controller and on which an Instagram component (Insta-Button) is integrated, the web browser on the user’s information technology system is automatically prompted by the corresponding Instagram component to download and display the Instagram component. Through this technical process, Instagram receives information about which specific subpage of our website the user visits.

If the user is logged into Instagram at the same time, Instagram recognizes the specific subpage visited during each visit to our website and throughout the user’s session. This information is collected by the Instagram component and associated by Instagram with the user’s personal Instagram account. When the user clicks on one of the Instagram buttons integrated on our website, the data and information transmitted thereby are assigned to the personal Instagram user account of the user, and are stored and processed by Instagram.

Instagram always receives information via the Instagram component that a user has visited our website if the user is logged into Instagram at the time of the website visit, regardless of whether the Instagram component is clicked or not. If the user does not wish to allow such data transmission to Instagram, they can prevent it by logging out of their Instagram account prior to visiting our website.

Further information and Instagram’s applicable privacy policies can be found at https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/.

11. Privacy Policy on the Use of YouTube

The controller responsible for processing has integrated components of YouTube on this website. YouTube is an internet video portal that enables video publishers to upload video clips free of charge and allows other users to view, rate, and comment on these clips also free of charge. YouTube allows the publication of all types of videos, including full-length movies and TV shows, music videos, trailers, or user-created content.

The operator of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

Whenever a user visits a page on this website, which is operated by the controller and contains a YouTube component (YouTube video), the web browser on the user’s information technology system is automatically prompted by the YouTube component to download and display the relevant YouTube component. More information about YouTube can be found at https://www.youtube.com/yt/about/.

As part of this technical process, YouTube and Google receive information about which specific subpage of our website the user visits.

If the user is logged into YouTube at the same time, YouTube recognizes which subpage containing a YouTube video is being visited. This information is collected by YouTube and Google and assigned to the person’s YouTube account.

YouTube and Google always receive information via the YouTube component that a user has visited our website if the user is logged into YouTube at the time of the visit, regardless of whether the user clicks on a YouTube video or not. If the user does not want this information transmitted to YouTube and Google, they can prevent it by logging out of their YouTube account before visiting our website.

YouTube’s published privacy policies, available at https://www.google.de/intl/de/policies/privacy/, provide information on the collection, processing, and use of personal data by YouTube and Google.

12. Legal Basis for Processing

Article 6(1)(a) GDPR serves as the legal basis for the processing operations where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party—for example, processing operations necessary for delivering goods or providing a service—processing is based on Article 6(1)(b) GDPR. The same applies to processing required for pre-contractual measures, such as inquiries about our products or services.

If our organization is subject to a legal obligation that requires processing of personal data, such as tax obligations, processing is based on Article 6(1)(c) GDPR.

In rare cases, processing of personal data may be necessary to protect the vital interests of the data subject or another natural person—for instance, if a visitor to our business is injured and their name, age, health insurance data, or other essential information must be passed to a doctor, hospital, or third party. In such cases, processing is based on Article 6(1)(d) GDPR.

Finally, processing operations may be based on Article 6(1)(f) GDPR. This legal basis applies when processing is necessary for the legitimate interests pursued by our company or a third party, provided the interests or fundamental rights and freedoms of the data subject do not override those interests. These processing operations are expressly permitted because the European legislator acknowledged that a legitimate interest may exist if the data subject is a customer of the controller (Recital 47 sentence 2 GDPR).

13. Legitimate Interests Pursued by the Controller or a Third Party

Where the processing of personal data is based on Article 6(1)(f) GDPR, our legitimate interest is the operation of our business for the well-being of all our employees and shareholders.

14. Duration of Storage of Personal Data

The duration of storage of personal data is determined by the respective statutory retention period. After the expiration of that period, the relevant data will be routinely deleted unless they are needed to fulfill contracts or initiate contracts.

15. Legal or Contractual Obligation to Provide Personal Data; Necessity for Contract Conclusion; Obligation to Provide Data by Data Subject; Possible Consequences of Non-Disclosure

We inform you that the provision of personal data may be partly legally required (e.g., tax regulations) or may result from contractual provisions (e.g., contract partner information). Sometimes it is necessary for the conclusion of a contract that a data subject provides us with personal data, which we then process.

The data subject is, for example, obliged to provide us with personal data if our company concludes a contract with them. Failure to provide personal data may result in the contract not being concluded.

Before providing personal data, the data subject must contact one of our employees. Our employee will clarify on a case-by-case basis whether the provision of the personal data is legally or contractually required or necessary for contract conclusion, whether the obligation to provide data exists, and what consequences failure to provide personal data would have.

16. Existence of Automated Decision-Making

As a responsible company, we do not use automated decision-making or profiling.

This privacy statement was created with the data protection policy generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, which also acts as an external data protection officer in Ingolstadt, in cooperation with IT and data protection law attorney Christian Solmecke.